Privacy Policy

1. General Information

The privacy of your personal data is one of the main concerns of LICEUL TEORETIC „GENESIS COLLEGE”, a legal entity established under the laws of Romania, with its registered office at 89A Șoseaua Străulești, Sector 1, Bucharest, Romania, fiscal identification number 33656959 (hereinafter referred to as “GENESIS COLLEGE” or “We“), acting as data controller. GENESIS COLLEGE processes personal data in accordance with the General Data Protection Regulation (EU) 2016/679 applicable in the European Union (“GDPR“).

GENESIS COLLEGE processes personal data of its employees, prospective, current and former students, their parents or legal representatives in the course of its daily activities of providing educational services, users of the Website and social media pages managed by GENESIS COLLEGE, candidates applying for a position at GENESIS COLLEGE, as well as representatives of prospective, current and former partners with whom GENESIS COLLEGE has various commercial or partnership relationships, and representatives of public authorities and institutions with which we interact.

This Privacy Policy (“Policy“) is intended to inform you about the processing of personal data in the context of using www.genesis.ro (the “Website“), the social media pages managed by GENESIS COLLEGE, as well as in the context of other interactions with GENESIS COLLEGE if you are representatives of prospective, current or former partners with whom GENESIS COLLEGE has various commercial or partnership relationships, representatives of public authorities and institutions with which we interact, or candidates applying for a position at GENESIS COLLEGE.

2. Categories of Personal Data Processed

• If you are a GENESIS COLLEGE student or a parent/legal representative of a GENESIS COLLEGE student and we publish informational materials or testimonials (photo and/or video) about you and activities carried out in connection with GENESIS COLLEGE on the Website, on the social media pages managed by GENESIS COLLEGE (TikTok, YouTube, Instagram, Facebook, LinkedIn), in the GENESIS COLLEGE newsletter or as part of podcasts, GENESIS COLLEGE will process your personal data, such as your first and last name, the class you attend, your image and voice, as well as information regarding your activities and experience at GENESIS COLLEGE, your academic journey, or other data you provide. In general, personal data has been provided directly by students or parents/legal representatives, or as a result of the interaction between parents/legal representatives and students and GENESIS COLLEGE.
• If you publish an article, interview or any contribution in the Student Magazine or Teaching Magazine or on the blog on the Website, we will process your first and last name, the class you attend, your position for teachers and collaborators, your image and voice and, where applicable, other personal data that you provide for publication in the Magazine or on the blog.
• If you create a user account on the Engage and MB (ManageBac) platforms, GENESIS COLLEGE will process the following data from the respective applications: username and email address. If you create an account directly on the Engage and MB (ManageBac) platforms, we will collect directly from you your username and email address, data regarding how you use the platforms, as well as any other categories of data that you directly provide in the context of creating and using your user account.
• If you are a visitor to the Website and contact us using the contact details provided on the Website under the “Contact” section, or by any other means to submit requests or obtain information, GENESIS COLLEGE will process the personal data you provide directly, such as your first and last name, email address, telephone number and information contained in your request and correspondence with us.
• If you interact with us through the social media pages managed by GENESIS COLLEGE, for example when you post a comment under one of our social media posts, click the Like button, share our post or send us a message through one of our pages, we will primarily process the data you have provided to us (username, profile picture, the action you have taken, your reaction or comment content, and any other information or details you communicate to us when you choose to interact with us through social media channels such as Facebook/YouTube/Instagram/LinkedIn/TikTok on the official GENESIS COLLEGE pages).
• If you request appointments through the Website, GENESIS COLLEGE will process the personal data you provide directly, such as your first and last name, email address, telephone number, educational cycle/education level you are interested in, child’s name, date of birth, class in which the student should be enrolled, parent’s company/profession, address in Bucharest (sector), and details of correspondence with us. These are collected through Google Forms available on the Website.
• If you have agreed to receive marketing communications (e.g. the GENESIS COLLEGE newsletter sent to parents containing informational or promotional content about events and activities in which students are involved), we will process the personal data you provide directly, namely your first and last name and email address.
• If you are a representative (legal representative, employee, collaborator, etc.) of prospective, current or former partners with whom GENESIS COLLEGE has various commercial or partnership relationships (including guests at GENESIS COLLEGE events), we will generally process the personal data you provide directly or that is provided to us by the entity/partner you work with. We will primarily process data such as your first and last name, position/title, name of the entity you work with, telephone number, email address, signature, image and voice, and information regarding authorisations and certifications held. This information may also be published on the Website and on the social media pages managed by GENESIS COLLEGE (TikTok, YouTube, Instagram, Facebook, LinkedIn). If you provide a testimonial for publication on our Website or on the social media pages managed by GENESIS COLLEGE mentioned above, we will process your first and last name, position/title, name of the entity you work with, image and voice, as well as the testimonial provided. In relation to our service providers, we may also process information regarding your status as a partner/shareholder in other companies, obtained from the Trade Register.
• If you are a representative of a public authority or institution with which we interact, we will generally process personal data that you provide directly, that is provided to us by your colleagues within the authority/institution, or that is included in documents sent to us, as well as information from public sources such as the authority/institution’s website. We will primarily process data such as your first and last name, the authority/institution you belong to, your position and signature.
• If you are a candidate applying for a position at GENESIS COLLEGE, we will generally collect your personal data from the following sources: (i) directly from you when you apply directly for available positions at GENESIS COLLEGE; (ii) through GENESIS COLLEGE employees when they recommend you for a particular position at GENESIS COLLEGE; (iii) recruitment websites such as eJobs, BestJobs and LinkedIn; (iv) recruitment agencies conducting the recruitment process and certain competency/skills tests. We will primarily process data such as your first and last name, contact details (telephone number and email address), professional experience, education, salary expectations, and any other information contained in your CV and other documents that we may request from you or that you voluntarily provide to us. We may also obtain data that you have voluntarily made available through recruitment websites. Data obtained during the recruitment process, resulting from skills or aptitude tests, will also be processed.

During the recruitment process, we may also request information from your former employer regarding the duration of your employment and the activities performed, with prior notification to the candidate, under the conditions provided by the Labour Code. If we ask you to provide letters of recommendation, we will process personal data relating to the opinions expressed about you by the authors of those recommendations. In this case, the source of your personal data will be the respective individuals. We will also process personal data relating to the authors of those letters and other identified or identifiable individuals mentioned in the respective documents (on the basis of our legitimate interests).

• If we are involved in a process of reorganisation, transfer or acquisition of assets or businesses, mergers, acquisitions, transfers, sales/purchases, restructurings or other operations involving the transfer of business activities, we may disclose necessary information and data concerning data subjects for negotiations or due diligence by persons interested in carrying out such transactions, as well as generally in the context of or for the purpose of concluding, implementing or performing such transactions. We may also receive your data from the entity from which we acquire a business, certain business segments or contractual relationships.
• Personal data of other persons provided

If you provide us with personal data relating to other persons, such as family members, collaborators, partner representatives, or representatives of authorities or institutions, please ensure that you have informed those individuals accordingly and directed them to this Policy, which contains information regarding how GENESIS COLLEGE processes personal data.

3. Purposes and Legal Bases for Processing

• If you are a GENESIS COLLEGE student, parent/legal representative of a GENESIS COLLEGE student or teacher at GENESIS COLLEGE and:

4. We publish informational materials or testimonials

If we publish informational materials or testimonials (photo and/or video) about you and activities carried out in connection with GENESIS COLLEGE on the Website, on the social media pages managed by GENESIS COLLEGE (TikTok, YouTube, Instagram, Facebook, LinkedIn), in the GENESIS COLLEGE newsletter or as part of podcasts, GENESIS COLLEGE processes your personal data for the purpose of creating and publishing such informational materials or testimonials, in order to promote activities at GENESIS COLLEGE through the communication channels mentioned above.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legitimate interest in promoting its activities through the Website and the social media pages managed by GENESIS COLLEGE.

If you agree to the use of your image and voice in such materials or testimonials, their processing is based on your consent, if you choose to provide it. Providing your data for this purpose is voluntary. Refusing to provide consent for the processing of your data for this purpose will not have any negative consequences for you.

5. Publications in the Student Magazine, Teaching Magazine or Website blog

If you publish an article, interview or any contribution in the Student Magazine or Teaching Magazine or on the Website blog, GENESIS COLLEGE processes your personal data for the purpose of creating and publishing such materials, encouraging creativity among students, providing informational materials on topics of interest, and promoting the activities of students and teachers within GENESIS COLLEGE.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legitimate interest in providing creative opportunities for students as part of the educational activities carried out and, for teachers, the contract under which they collaborate with GENESIS COLLEGE. Providing teachers’ personal data is necessary for the performance of this contract. Refusing to provide the data may result in the inability to maintain the contractual relationship between you and GENESIS COLLEGE.

If you agree to the use of your image in such materials, its processing is based on your consent, if you choose to provide it. Providing your data for this purpose is voluntary. Refusing to provide consent for the processing of your data for this purpose will not have any negative consequences for you.

6. Creating accounts on Engage and MB (ManageBac)

If you create an account on the Engage and MB (ManageBac) platforms, GENESIS COLLEGE processes your personal data for the purpose of creating and managing your account on those platforms. This functionality is available under certain conditions so that parents/legal representatives of GENESIS COLLEGE students can access certain materials and information made available by GENESIS COLLEGE in connection with students’ activities at GENESIS COLLEGE.

Legal basis: The processing of your data for this purpose is based on the contract concluded between you and GENESIS COLLEGE (the educational contract whose main purpose is the provision of educational services, as well as any terms and conditions of use on the Website, where applicable).

7. Marketing communications

If you have agreed to receive marketing communications (e.g. the GENESIS COLLEGE newsletter sent to parents containing informational or promotional content about events and activities in which students are involved), we will process your personal data for information purposes, namely to send, through electronic communications (email), communications (newsletter, etc.) regarding activities carried out at GENESIS COLLEGE, new developments and matters of interest relating to students’ education, and the products and services offered by GENESIS COLLEGE, including those offered through the Website.

Legal basis: The processing of your data for this purpose is based on your consent, if you choose to provide it. Providing your data for this purpose is voluntary. Refusing to provide consent for the processing of your data for this purpose will not have any negative consequences for you.

• If you contact us using the contact details provided on the Website under the “Contact” section, or by any other means to submit requests or obtain information, GENESIS COLLEGE processes your personal data in order to handle and respond to your questions or requests, depending on the communication channel through which you contact us.

Legal basis: The processing of your data for this purpose is based on the performance of the contract with you or, as applicable, GENESIS COLLEGE’s legitimate interest in maintaining a good relationship with persons interested in its activities, allowing us to respond to your questions and requests.

• If you interact with us through the social media pages managed by GENESIS COLLEGE, GENESIS COLLEGE processes your personal data for the purpose of managing our interaction with you and handling and responding to your questions or requests.

Access to our official active pages on these social media platforms is subject exclusively to the conditions established by Facebook/YouTube/Instagram/LinkedIn/TikTok. Each social media platform has its own data privacy policy. If you have any questions regarding the use of your personal data by these platforms, or for information about the purpose or categories of personal data collected and processed by the respective social media platforms, as well as your rights and configuration options for protecting your privacy, please consult their privacy policies.

For the purpose of continuous functional optimisation and maximum ease of use, some of our online services may also use the plugins listed below.

You can recognise the plugins by the Facebook/YouTube/Instagram/LinkedIn/TikTok logos displayed on our Website. When you click on each logo, these companies are informed that you have accessed Facebook/YouTube/Instagram/LinkedIn/TikTok from our Website.

However, we would like to emphasise that access to our official active pages on these social media platforms is subject exclusively to the conditions established by Facebook/YouTube/Instagram/LinkedIn/TikTok. Therefore, the use of your personal data through the use of pages on these social networks is subject to the terms and conditions and privacy policies established by those companies, over which GENESIS COLLEGE has no control or responsibility. For more information about the privacy policies adopted by these companies, please visit: (i) Facebook – https://www.facebook.com/policy.php; (ii) Instagram – https://help.instagram.com/155833707900388; (iii) YouTube – https://policies.google.com/privacy?hl=en; (iv) LinkedIn – https://www.linkedin.com/legal/privacy-policy; and TikTok – https://www.tiktok.com/legal/page/eea/privacy-policy/ro.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legitimate interest in maintaining a good relationship with persons interested in its activities, allowing us to respond to your questions and requests.

• If you request appointments through the Website, GENESIS COLLEGE processes your personal data for the purpose of arranging and managing the requested appointment. If you agree, GENESIS COLLEGE will also process the data provided to send invitations to other events that may be of interest to you, depending on the information provided.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legitimate interest in allowing access to GENESIS COLLEGE to persons interested in the educational programmes offered by GENESIS COLLEGE and providing them with the necessary information.

If you agree to receive invitations to other events, the processing of your data is based on your consent, if you choose to provide it. Providing your data for this purpose is voluntary. Refusing to provide consent for the processing of your data for this purpose will not have any negative consequences for you.

• If you use our Website, GENESIS COLLEGE processes your personal data for the purpose of carrying out various analyses and reports regarding the functioning of the Website and monitoring Website traffic, primarily in order to improve the experience offered on the Website and ensure the security of the Website and our IT systems, including as described in the Cookie Policy.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legitimate interest in ensuring the proper functioning of the Website and continuously improving the experience of Website visitors, or on the consent provided in relation to cookies.

• If you are a representative (legal representative, employee, collaborator, etc.) of prospective, current or former partners with whom GENESIS COLLEGE has various commercial or partnership relationships (including guests at GENESIS COLLEGE events), we will process your personal data for the purpose of entering into and managing the relationship with the partner entity you work with, or the direct relationship with you. Such processing will be necessary for cooperation with the partner entity (including communicating with you to resolve any disputes or difficulties that you, the partner or GENESIS COLLEGE may encounter in connection with their cooperation), as well as for organising and participating in various events.

Legal basis: The processing of your data for this purpose is based on the contract concluded between you and GENESIS COLLEGE (where the contract is concluded directly with the individual) or, as applicable, the legitimate interest represented by the common interest of GENESIS COLLEGE and its partner in conducting a commercial relationship, promoting events in which you participate or the activities of GENESIS COLLEGE and its partner, as well as GENESIS COLLEGE’s interest in protecting its financial position and assets. In some cases, we will request your consent to use your image and voice in photo/video materials from events you attend. Providing your data for this purpose is voluntary. Refusing to provide consent for the processing of your data for this purpose will not have any negative consequences for you.

• If you are a representative of public authorities and institutions with which we interact, GENESIS COLLEGE processes your personal data for the purpose of fulfilling our legal obligations, such as responding to requests from authorities or institutions, maintaining records required by law and submitting the documentation required by law for the conduct of our activities.

Legal basis: The processing of your data for this purpose is based on GENESIS COLLEGE’s legal obligation. Certain processing activities carried out for this purpose are also based on GENESIS COLLEGE’s legitimate interest in conducting its current activities and protecting and exercising its legal rights. Where processing is based on a legal obligation of GENESIS COLLEGE, if the data subject does not provide the data, GENESIS COLLEGE will not be able to comply with the relevant legal requests.

• If you are a candidate applying for a position at GENESIS COLLEGE, GENESIS COLLEGE processes your personal data for the purpose of conducting recruitment processes.

Legal basis: During the recruitment